Entries - Frequently asked questions
When will entries open?
Entries for the 2014 will open Friday 6th December 2013.
What is the entry fee?
The entry fee for the 2014 race is £100 per crew.
When is the closing date for entries?
Entries will close at 8pm on 21st February 2014 or when 320 entries are accepted, whichever occurs first.
Are Junior rowers and coxes allowed to enter the race?
The WEHoRR age limit has been amended in line with British Rowing Rules of Racing. Entries will be accepted from J15 crews (minimum age 14 on 1st September 2013). However any member of the crew who is under 15 on the day of the race must have raced in the Schools Head of the River in 2014, thereby showing experience of competing on the Tideway. No competitors who are under 15 on race day will be allowed to compete unless they have fulfilled this requirement for safety reasons.
The dates of birth of all J15 competitors will be checked and confirmation sought that the crew has raced in the Schools Head.
For Junior Crews, who should the 'responsible adult' be?
The responsible adult as entered in the crew entry must be someone who is easily contactable on the day of the race and can make decisions regarding the crew.
How do Foreign crews make an entry?
Contact British Rowing (email@example.com) & give your club details and the names of your competing crews. British Rowing will register your details enabling you to enter online through British Rowing Online Services.
How much experience does a Novice crew need to have to enter the race?
We request that all Club Entry Secretaries provide written confirmation (using the notes field on the online entry form) that at least 6 of the 9 crew members have raced in at least one British Rowing run Head Race or Regatta prior to racing in the WEHoRR.
When can substitutions be made?
Substitutions can be made right up until the day of the race.
Before the entries close, unlimited subsitutions can be made and switches between status and pennants can be made.
After the entries have closed, only 50% of the crew may be changed and no changes to a higher status can be made. No status changes can be made after the draw. Any substitutions which create a higher status crew will automatically move the crew to Elite (so remaining eligible for the Head Pennant and given a finish position).
How do I make a Masters entry on OE?
There is only one Masters event in the WeHORR. All masters entries should be made as Masters 'A' on the Online Entries system regardless of the average age of the crew. The race organisers then handicap all crews using the British Rowing handicapping data for long distance races/heads.
What is the difference between Status and Pennants?
Status awards are given for the standard British Rowing status levels (i.e. Elite, Senior, IM1, IM2, Masters, Novice, etc). In addition, the WeHORR offers a number of Pennants (Head, Club, Provincial Club, University, Overseas, Forces). A crew will be entered into a status and may also be eligible for a Pennant – e.g. a Senior crew eligible for the Club Pennant or an IM2 crew eligible for the Provincial Club Pennant.
What if I spot a Pennant error in the start order?
The start order will be published after entries close. There will then be a 72-hour period in which crews can notify the Entries Secretary of any errors (for example if the crew is eligible for the Club Pennant but this has not been shown). During this time the Online Entries system will be frozen so that no substitutions can be made. Only errors with regard to Pennant can be corrected during this time.
After the 72-hour period, the Online Entries system will be opened again so that substitutions can be made as per normal rules.
It is the responsibility of the crew to ensure that they have been entered into the correct Pennant category. Any Pennant-related errors or omissions notified to the organisers after the 72-hour period will not be changed.
If the crew this year is of a much lower status than last year is it sensible to retain the finish position of last year's crew?
A crew will automatically be given a start place based on the finish position of any crew from the same club finishing in the top 50 crews the previous year. If, for example, the crew this year is novice, whereas the previous year's crew was Senior or Elite, it is suggested that the club may wish to notify the Entries Secretary and request to take a lower start position. However there is no requirement to do this. Any such request must be made before entries close.
Can we change the Pennant category prior to the race – e.g. into Club?
Before entries close this change can be made at any time. However, after entries close, no Pennant category changes can be made – other than dropping out of a category (e.g. becoming ineligible for the Club Pennant due to substitutions made).
Does a composite crew have to have exactly the same composition of clubs to retain its finish position from the previous year's race?
Yes – If a composition of clubs is not exactly the same then the crew will be given a new starter position.
What is the date of next year's race (2015)?
14th March 2015 (start time TBC)